90 in Knoxville
P.O. Box 32534, Knoxville, TN 37930
(865) 769-2622
support@magnatron.com

Magnatron’s accounts payable software module offers many custom features not found in other accounts payable software packages. It is full-featured, customizable and extensible, making our software the perfect choice for your warehouse and distribution operations.

Some of the features include:

Entry Process:

  • Multiple bank account flexibility
  • Multi accounting period capability
  • Efficient searches to vendors and GL accounts
  • Vendor GL distribution learning
  • Recurring entries
  • Efficient on-line matching PO to receipt to invoice manual check distributions
  • Quick clear and void check entry
  • Buyer review for exceptions to PO – generated via online matching process
  • Use tax entry
  • Job costing interface
  • Multiple currency support

Extensive Inquiry:

  • Open voucher inquiry
  • Paid voucher inquiry
  • GL detail inquiry – See invoices that have been distributed to given account

Reporting:

  • Detailed aged trial balance
  • User defined aging brackets
  • Cash requirements
  • Ready to pay list
  • Outstanding check register
  • No action taken invoice variances
  • Vendor purchases
  • Vendor list
  • Vendor labels
  • 1099’s
  • Use tax reporting
  • General ledger account invoice listing
  • GL subsidiary ledger

Our accounts receivable software module offers many customer features not found in other receivable accounts software packages. It is full-featured, customizable and extensible, making our software the perfect choice for your warehouse and distribution operations.

Some of the features include:

Customer Information

  • Ship to addresses
  • Unlimited Contacts
  • Sales tax cross referencing
  • Multiple sales tax authorities
  • Extensive order processing interface options
  • Multiple demographic fields
  • Extensive notes
  • Maintenance billing database interface
  • Multiple sales people
  • Multiple currency support
  • Over 300 terms calculations
  • Multiple credit limit checks
  • Credit Card by customer links
  • Finance charge parameters

Inquiry Information:

  • Aged open items
  • Collection information
  • Credit profile
  • Paid history by check number, invoice number or date
  • Customer text
  • Invoice, copy, display, print or fax interface

Cash Application:

  • Multiple application methods
  • Multiple customers to one check
  • Apply by invoice or order number or customer PO
  • Back into customer number by invoice, customer PO or order number
  • Automatically check cash discounts
  • Partial, overpayment or invoice clear with deductions application types
  • On account cash application
  • Process no A/R related payments
  • Tax deductions update taxing interfaces
  • Check and batch balancing
  • Multi currency support

Collections:

  • Collection note entry

  • Collection note recall by date range by collector

  • Invoice copies faxed based upon user supplied parameters

  • Credit limits by dollar amounts

  • Credit hold based upon aging criteria

Reports:

  • Multiple aged trial balances summary or detail

  • by Salesman

  • by Customer

  • by Branch

  • by Ship to

  • Optional collection information printed on trial balances

  • Customer statements

  • Sales tax deduction log

  • Customer labels

  • GL sub-ledger

Our General Ledger Software Module offers many custom features not found in other General Ledger Software packages. It is full-featured, customizable and extensible, making our General Ledger Software the perfect choice for your warehouse and distribution operations.

Some of the features include:

Chart of Account Structure:

  • 24 Byte account structure, 4 levels of prefix and 7 character major and 5 character minor account number
  • Supports up to 99 accounting periods per year
  • Accounts classified as (asset, liability, expense, revenue, or owners equity)
  • Account may be defined as standard distribution type where allocation are made by percentage
  • Budget generation to current year budget based upon prior year balances with likely percent change
  • Year end close may be run numerous times – brings asset, liability and owner’s equity accounts forward for beginning balance and rolls profit or loss to retained earnings

Processing:

  • Journal entries posted on-line
  • Journal entries from other Magnatron software systems are accepted either immediately per batch or summarized from the subsystem from a sub-ledger
  • Recurring and reversing journal entries supported
  • Income Statement – Balance Sheet – Expense statement
  • User defined statement formatting (i.e. account summary consolidation, line control and totaling control)
  • Comparative statements to prior periods or budget
  • Consolidated Corporation or Company formatting and printing options
  • Statements may print summary or detailed account balance – Location detailed or summary
  • Statements may be run for any period or any year
  • GL drill down capabilities
  • Bank Statement Reconciliation

Reporting and Inquires:

  • GL trial balance with file generation for transfers to EXCEL
  • Chart of accounts
  • Statement layout summary
  • Budget worksheets
  • GL transactions by Journal
  • Account history – account number or account number range
  • GL account history merged with A/P check information
  • Standard and Reversing entries summary
  • GL account detail inquiry – details all transactions, balance summary displaying ending period balance or net change during period, linked to A/P check information