85 in Knoxville
P.O. Box 32534, Knoxville, TN 37930
(865) 769-2622
support@magnatron.com

Order Entry Software

Time saving, profit increasing software for wholesale distributors:

From initial sale to delivery, order entry is the key element that sets everything else in motion. From credit checking to shipping to billing and all points in between, M-ERP Order Entry System will be the backbone of your business.

Robust Order Process:

  • Customer specific criteria, text, and notes
  • Multiple order types – Regular, Consignment, Internal, WEB, Customer Inventory Software replenish system, EDI
  • Item searches by internal part number, manufacturer’s part number, item description alpha based or item description word based, customer’s part number, product division and user defined search word
  • Item inventory quantities displayed when in backorder/transfer situation arises
  • Multiple inventory item types supported stock, non-stock, lot product, fixed bill of material, variable bill of material, kits, and two dimensional inventory such as conveyor belt
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Productivity Features

  • Credit checking based upon credit amount and credit checking based on A/R aging criteria
  • Order lines may be generated based upon customer purchase history
  • Notification of previous sale, date, quantity and price or currently quoted price and quantity are generated to the user automatically
  • Quotes may be cloned to orders or to other customers
  • Lost sales may be tracked
  • Forms can be laser based with overlays of Logo’s
  • Interval shipments may be automatically processed or the user is alerted to the pending release
  • Optional interface to UPS WorldShip and Federal Express for out bound freight costs and tracking numbers
  • Order history linked via multiple search fields: Customer PO, Customer Requisition, Customer Number, Customer Invoice, Customer Item, Part Number, or Bill of Lading
  • Order review and change allow user to view open and closed order copies of picking tickets and invoices.
  • Order tracking gives the user all status’s of order and order lines: complete, partial, shipped, in production, etc.
  • Consolidated invoicing generated in multiple sort sequences date range based IE invoice for a week or months worth of packing slips.
  • Extensive pricing matrix

Inventory Control Software

Inventory Control ERP for Warehouse and Distribution
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With M-ERP’s Inventroy Control system, you’ll have maximum control over inventory levels and costs, with stock information at your fingertips. The system is designed for time-saving efficiency so that you can see what you need to know about your inventory.

Some features inlcude:

Vendor Lists

Sales and Demand Histories

Price Changes

Item Availability

Bill of Materials Lists

Item Substitution

Management Reports

Open Backorders

Receipts

The system does more than simply retain information. We made sure our system is a valuable management tool. You will have the right kind of decision making reports and histories to help make purchasing and sales decisions for the highest return on your investment.

Purchasing Management Software

Purchasing Management ERP for Warehouse and Distribution

You’ll be able to make smart purchasing decisions using M-ERP with all the information you need right in front of you. Our Purchasing System provides you with many easy purchasing options. You’ll have the advantage of selecting the best method for your products and customers.

Here are some of the features:

Inventory level replenishment process

  • Order quantities are suggested by a nightly process – the process evaluates the item by a flag of how to calculate the SOQ Min/Max, Fixed reorder point reorder quantity, replenish to cover backorder quantity only
  • Forecasting based upon either demand or sales history, average lead time, safety stock requirements and vendor reorder cycle
  • flagged vendors may automatically generate Purchase orders that are printed, faxed or submitted to EDI during the nightly process.
  • The suggested purchase order review details items with suggested order quantities and displays demand or sales summary information over 48 months, detailed sales history, previous purchase history, customer requested interval shipments, how the SOQ was calculated, and inventory levels of the item by branch location
  • PO’s may be consolidated for multiple branch locations (i.e. at receipt time inventory transfer generated) or shipped directly to branch location

Purchasing management aids

  • Acknowledgment processing via manual entry or EDI
  • Vendor score – statistics providing number of items purchased, dollar value purchased, number of items received, number of items received past the requested ship date, number of items received damaged or number of items shipped wrong
  • The Purchase order inquiry details status of PO: receipts against detail, invoiced against detail, acknowledgment information, and log of cost or quantity changes
  • Vendor improved shipment request – process to generate list of items for vendor to review and provide ship dates for. Vendor is e-mailed request and provided a link to a page on your Web site where they may key in the acknowledgment information.
  • Receipt vs. PO vs. Invoice analysis – provides matching these documents and is extremely useful for closing month and year end processing
  • PO expedite listings either printed, emailed or fax to the vendor
  • Listing of acknowledgment ship date or quantity variances from the PO with links to Customer backorder information

Shopping Cart Application

Profit increasing software for wholesale distributors

Magnatron E-Commerce allows your company to utilize the internet to not only expand your
customer base and Enhance your customer relations, but to also improve existing sales
relationships, Remove costs from the sales process and increase efficiency in the supply chain.

Some features include:

Shopping Cart Application Overview

  • Full featured shopping cart
  • Customer specific pricing
  • More than just e-mail inquiries
  • Multi-level item searches
  • Live link to Magnatron databases
  • Web accessed order traces
Return on Investment

The ROI (Return on Investment) that an order entry management system provides is much more than monetary gains. Your employees are able to focus on being productive and will be happier and more efficient. Your sales reps will be able to do their job better, making them happier and more efficient. Your customers will be happier and more satisfied, leading to greater customer loyalty and retention. It is far less costly to keep a customer than it is to find new ones.

A Shopping Cart Application system allows you to do both effectively, bridging the gap between your back-office and your customers, while greatly improving your bottom line and works great with our other Supply Chain Software.